Email is still the #1 way sales leads, client requests, and work updates arrive. But manually transferring those messages from your Gmail inbox into monday.com tasks? That’s a bottleneck, and it costs time, energy, and opportunities.
With the Email to Tasks integration, you can fully automate this process and instantly turn Gmail emails into structured monday.com tasks – all without switching between tabs or copying content manually.
This guide will show you how to set it up in just 5 minutes.
Why Automate Email to Tasks in monday.com?
Sales and operations teams deal with dozens of emails daily. Converting those into actionable items across different boards, pipelines, or departments is time-consuming and prone to human error.
With Gmail to monday.com task integration, you can:
Ensure no client email is lost or forgotten
Assign emails as tasks to the right people instantly
Track task status and updates from within monday.com
Use your Gmail inbox as a powerful task monitor
✅ Bottom line: You eliminate repetitive manual work and never miss a lead again.
Step-by-Step Setup: Email to Tasks Integration
To unlock full functionality, you’ll need to install two apps:
One from Google Workspace Marketplace
One from the monday.com Marketplace
Let’s walk through the process step by step.
1. Install from Google Workspace Marketplace
🔹 Go to Google Workspace Marketplace to find “Email to Tasks” in the search bar.
🔹 On the Google Workspace Marketplace page, press Install.
🔹 In the opened window, press Continue.
🔹Read and press Allow
🔹 When Add-on has been installed, press Done
🔹 Open Gmail → Right Sidebar → Click on Email to Tasks
Find the Email to Tasks icon on the right-hand panel and click it.
🔹 Click Connect to monday.com
Choose your monday.com workspace and click Accept.
⚠️ Troubleshooting Tip:
Seeing a “Bad Request Error 400”?
That may be due to multiple Gmail accounts being logged in. Log out of all but the one where the add-on is installed.
⚙️ 2. Install from monday.com Marketplace
After the Gmail side is set up, head over to monday.com:
🔹 Go to the monday.com Marketplace
Search for Email to Tasks for monday.com – Gmail integration
🔹 Click Install App
Choose your workspace → click Install → then Add App
You’ll be redirected to the app’s homepage once it’s fully installed.
🔐 Important:
The Gmail add-on comes with a 7-day trial. To unlock full access, the monday.com Marketplace app must also be installed.
What Happens After Setup?
Your Gmail is now a task monitor connected to your monday.com boards. Here’s what you can do:
Convert any email into a task in one click
Choose the target board, group, and column
Automatically pull in email content, subject line, sender, and attachments
Assign the task and track it from inside monday.com
Never lose a client message again
Whether you’re running sales, support, or operations – this saves hours weekly and boosts visibility across your pipeline.
Gmail Inbox into monday.com: Sales Use Case
Imagine your team receives 50+ inbound leads a week. Easily streamline your workflow by using email to board monday.com integration, turning incoming messages into actionable tasks on the right board automatically.
Now you can:
Route emails with “demo” in the subject to the BDR board
Auto-assign tasks based on sender or keywords
Attach all message content + files to the lead record
Track progress on the monday.com board in real time
The integration ensures leads are never forgotten, and your team stays responsive.
Final Thoughts
Setting up Email to Tasks takes less than 5 minutes, but it saves dozens of hours each month. You’ll boost your team’s responsiveness, organization, and focus, while removing manual work from your daily routine.
👉 Get started for free now and bring automation to your Gmail inbox – with seamless task creation in monday.com.
