The Time in Status app helps teams in monday.com measure progress by status, track how long tasks remain in certain stages, and gain valuable board insights.
You can track time in Status by Person, measure task duration, and use the app as a detailed item tracker to better understand workflow bottlenecks and optimize team performance.
By leveraging monday.com board insights and dashboard gadgets, you can visualize workload distribution and efficiency across your team.
Let’s Review This Table with Approximate Data in monday.com
Example: Time in Status by Person
| Person | To Do (hrs) | In Progress (hrs) | Review (hrs) | Done (hrs) | Total Duration (hrs) |
|---|---|---|---|---|---|
| Anna | 12 | 28 | 10 | 15 | 65 |
| Mark | 8 | 20 | 14 | 18 | 60 |
| John | 10 | 25 | 12 | 20 | 67 |
| Maria | 15 | 30 | 18 | 12 | 75 |
This table is an illustrative example of how the Time in Status app can display data from your monday.com board:
1.Statuses as Columns:
Each status from your workflow (To Do, In Progress, Review, Done) is represented as a column.
- These values show the approximate number of hours tasks spent in that status.
2. People on Rows:
Each row represents a person assigned to tasks on your monday.com board.
- For example, Anna spent 28 hours in In Progress while Mark spent only *20 hours.
3. Total Duration Column:
The last column aggregates all statuses to show the overall time spent by a person on their tasks.
- This metric helps managers quickly see workload distribution
4. Insights You Can Draw:
- If someone has unusually high time in Review, it may indicate delays or bottlenecks.
- If To Do time is large, tasks are not starting fast enough.
- Comparing totals helps detect whether work is evenly distributed across the team.
In your real board, the system automatically calculates these values, so you can generate charts and tables to measure performance, track efficiency, and manage workload.
Getting Started
How to Interpret the Table
Task Duration: Each column shows the time spent in a particular status.
Measure Progress by Status: Quickly identify how many hours tasks remain in each stage.
Track Time in Status by Person: Compare individuals’ workload and efficiency.
Board Insights: Summarize statuses at the board or project level to get a complete overview.
Item Tracker: Use the table as a tracker for each person’s contributions and prevent overload.
Step 1: Check Setup
Make sure the Time in Status app is activated on the board.
Create a dashboard gadget with a chart widget.
Step 2: Select Chart Type
In the gadget settings, choose the bar chart type to represent the time in status data.
Step 3: Configure the X-Axis and Y-Axis:
Customize the chart configuration to display the desired information.
For tracking time in status by person, set the People type field on the X-axis.
On the Y-axis, select the data related to the time spent on tasks (e.g., “Sum”).
Step 4: Generate the Chart
After setting up the X-axis and Y-axis, generate the chart to visualize the time in status data by the person.
The chart will display individual bars representing the total time spent by each person in all statuses.
Analyzing Results
Team-Level Insights: Quickly see who is overloaded or underutilized.
Status-Based Tracking: Measure how long items stay in each workflow stage.
Board-Level Insights: Instead of choosing People on the X-axis, select Board to analyze time in status by project or board.
Decision Support: Use these insights to optimize processes, reassign tasks, and balance resources effectively.
Use Cases
Measure Progress by Status monday: Monitor how tasks move through different statuses to evaluate workflow speed.
Track Time in Status by Person: Compare contributions of individuals to identify efficiency and workload distribution.
Task Duration Analysis: See whether tasks are delayed in certain statuses and adjust processes accordingly.
Item Tracker on Boards: Use Time in Status as a tracker for items to ensure transparency and accountability.
monday.com Board Insights: Get a clear overview of how your team and projects perform over time.
Support & Next Steps
🚀 Haven’t tried it yet? Install and explore the Time in Status app for monday.com to supercharge your reporting.
