Status changelog for Jira issues

Status changelog for Jira issues

Have you ever had situations where you need to know when and what changes have occurred with tasks in Jira? Need to view the tasks’ archive change log in the project or for a specific user? If so, this article about the status changelog for Jira will come in handy.

Experienced Jira users know that everyone can see the information for each task with the built-in History Tab. But this method in practice is often inconvenient because it requires a lot of manual work to analyze the list of tasks that interest you. Read more about built-in Jira change history.

You can solve this problem with the Issue History for Jira add-on. It allows you to see all the changes that have been made to the issue automatically and in one place. Thus, by installing the application today, you will have access to archive data of all changes in your Jira issues. The app was developed by SaaSJet – Atlassian Platinum Solution Partner.

Jira’s users are often interested in how they can monitor status changes for their Jira tasks. Such as by whom and when a task has been moved from one status to another. To show how to separate this information from other changes, we have decided to write instructions on how to do it.

Option 1: get status changes

After you installed Issue History for Jira, you can see all past activities on the application grid. To find status changes for the list of issues, you need to select the following issue fields in the Columns menu:

  • Status
  • Summary

‘Issue Key’, ‘Date of change’ and ‘Updated by’ fields are added to the report by default.

How to add Jira status changes to the report

If you need to filter the list of tasks by project, assignee, specific filter, you can use the “Selected by” functionality. If you want to filter tasks by the one who has moved it from one status to another, use the “Updated by” functionality and select the assignee you are interested in.

As a result, you will get a report with all status changes. You can play with this report: add/remove columns, move columns, change sorting, etc.

status changelog in Jira

Option 2: status transitions

With this feature, you can monitor only specific status movements. For instance, you want to see how many issues were in review and then went back to the assignee in order to fix or improve it. So, you need to click on the status column’s filter and select the transitions you need (e.g. Under review – Opened):

status transitions in Jira

Option 3: export status changes

Another convenient way to analyze data is to use Issue History exported data and analysis by Pivot Table feature of Google Spreadsheet.

All you need is to do the next steps:

1. Export data from the Issue History app installed on your Jira. In this case, you can select any fields (assignee, comments, etc.) in the Column Manager, including Issue Key, Status, and Summary.

export status changes in jira

2. Open a document with the Google Sheets – Select Pivot table in the Data section.

3. Select Rows in such order: Issue Key- Issue URL – Summary – Date – Status (old) – Status (new) – Updated by

4. When selecting each row, exclude Total one.

5. Select Status (old) in the Filter section – uncheck Blancs.

6. If necessary, you can filter the data by any field you need (updated by, issue key, assignee, etc.)

As a result, you will get data that shows you the dates and time of exit and entry in each status.

In addition to analyzing status changes, you can also analyze assignee and priority changes, add comments to tasks, and much more. To do this, you need to select another column in the rows instead of statuses.

Status changelog for Jira issues

If this information is interesting to you – start the free trial version of the application and share with us whether you were able to obtain this information.

If you’d like to get more time reports, for example how long your team is working on some issues, check out Jira time in status report.

Yuliia Borivets

The author of the article

I'm here for writing. I believe every word counts. Aiming to bring value with every single piece I draw up. Loving the Atlassian world and hope to make it closer and more helpful for you.

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