In project management, status transparency is everything. You need to know what’s moving and what’s not. But what if tasks get stuck in one place — especially in the “In Progress” stage?
If you’re using monday.com and noticing that your team’s items tend to linger in “In Progress” for too long, you’re facing a common but critical workflow issue. This article will walk you through what it means, why it happens, and how you can solve it using Time in Status for monday.com.
🧩 What Does “Stuck in Progress” Mean?
When we say that a task is “stuck in progress,” we mean that:
The item has been sitting in the “In Progress” column (or group) for longer than expected, without moving forward to the next status (like “Review,” “Done,” or “QA”).
This is often a symptom of a deeper workflow problem and may indicate:
Bottlenecks
Blockers
Unclear ownership
Poor prioritization
Lack of visibility
It also impacts deadlines, productivity, and team morale.
🔍 Why It Happens in monday.com
Although monday.com is powerful and customizable, it doesn’t offer built-in insights on how long each task remains in each status — unless you’re manually tracking it. This leads to several blind spots:
You don’t know how long an item has been in “In Progress”
You can’t identify which tasks are overdue vs. on track
You miss the chance to intervene before delays cascade
⏱️ Time in Status: Solution to “In Progress” Blind Spots
Time in Status for monday.com is a purpose-built reporting tool that adds one essential capability to your boards:
Track how long every item spends in each status — automatically.
That means you can finally answer questions like:
“How long has this task been in progress?”
“Which items are at risk of delay?”
“Where does my team spend the most time?”
🛠️ Key Features That Help Unstick Tasks
Here’s what Time in Status lets you do:
| Feature | What It Helps You Do |
|---|---|
| Status Duration Tracking | See how long each task stays in “In Progress” or any other status |
| Cycle Time & Lead Time | Measure full workflow efficiency across stages |
| Custom Time Metrics | Group multiple statuses like “Work in Progress” + “Review” into one report |
| Charts & Reports | Visualize delays, trends, and progress using built-in dashboards |
| Filters & Calendars | Focus on specific teams, time periods, and working days (e.g., business hours only) |
| Export to Excel/CSV | Share time data in reports or review meetings |
📚 Real Example: Creative Agency Board
Let’s say your creative team uses a monday.com board to manage ad design requests.
Statuses:
“To Do”
“In Progress”
“Internal Review”
“Client Review”
“Done”
Your problem: Some tasks sit in “In Progress” for 4–6 days, while others move forward in just 1 day.
Using Time in Status, you:
Filter the board by tasks in “In Progress” for more than 3 days
Spot recurring patterns (e.g., blocked tasks without briefs)
Reassign or escalate delayed items
Reduce time in progress by setting expectations or adding reminders
📈 The Benefits: More Than Just “Unsticking”
Tracking time in status isn’t just about moving tasks faster — it’s about managing smarter.
✅ Improve sprint velocity
✅ Catch hidden blockers early
✅ Support SLA compliance
✅ Make data-driven staffing decisions
✅ Prove and improve team performance with reports
🧠 Bonus Tip:
Add a Time in Status to your dashboards so you and your PMs can instantly see:
Where work is stuck
What’s flowing
Who needs help
It’s one small step for your board. One giant leap for your workflow.
✅ Ready to Stop Guessing?
Don’t let “In Progress” become a black hole on your monday boards.
Give your team the clarity they need — and the tools to act on it.
👉 Try Time in Status for monday.com for free
No code. No complex setup. Just real-time insights that help you move forward.
